A QPR fortnight for firms filing 20 or more projects

Filing one QPR is a task. Filing twenty is a project, with twenty architects, engineers and CAs, several sets of books, and one fixed date. Here is a plan that works backwards from the 20th. Adjust the days to your team; keep the order.

Day 1 to 3 after the quarter ends: open the quarter

• List every project due. Include projects whose registration is about to lapse or that are nearing completion; they still need a QPR.
• Note what changed. New professionals, a revised completion date, a new bank account. Each one changes who you chase and what you check.
• Request Forms 1 and 2. Send each architect and engineer a request for their certificate as at the quarter end, with last quarter’s certificate for reference.

Day 4 to 8: books and bank

• Collect the books. Ask each promoter’s accountant for a Tally export or ledger extract to the quarter end, with collections, land cost and construction cost in their own ledgers.
• Collect the bank statements for the collection, separate and transaction accounts.
• Reconcile. Match the bank to the books. Check that 70% of collections reached the separate account. Write down the reason for every difference while it is fresh.

Day 9 to 12: the CA’s certificate

• Send the CA reconciled figures, with Forms 1 and 2 attached. A CA who receives explained differences signs in days; one who receives raw ledgers sends questions.
• Chase the late Forms 1 and 2. By now you know which projects are behind.

Day 13 to 15: approve the figures

• Prepare the QPR figures for each project: units booked, collections, cost incurred, withdrawals, completion.
• Have someone else review them. The person who prepared the figures should not approve them. Record who approved and when.
• Compare the signed certificates with the approved figures. A difference between Form 3 and your figures is cheaper to fix today than after filing.

Day 16 to 18: file

• File the projects that are ready, leaving the problem projects for last but not for the final evening.
• Save each acknowledgement with the figures you filed, named so anyone can find it next quarter.

Day 19 and 20: buffer

Keep these two days free. The portal is busiest at the deadline, and a missing certificate on the 19th needs time to resolve.

After the 20th: close the quarter

• Mark the quarter filed in your tracker, with the acknowledgement number.
• Write down what went wrong. The professional who was late, the account that did not reconcile. Next quarter’s plan starts here.

What makes the plan hold

The plan breaks in the same places at every firm: a reminder that was not sent, a figure that changed after approval, an acknowledgement nobody saved. These are the parts worth automating.

ReraQPR follows the same plan: a register that shows every project’s due date and missing documents, upload links and automatic reminders for professionals, reconciliation with a review queue, figures that need approval before they reach the filing pack, and the acknowledgement stored with the quarter. If you would like to see it with your own projects, book a demo.